Get your trust in order

There are several common mistakes made in the operation of trusts that have been set up for estate planning purposes, to protect assets from creditors and for potential tax savings, writes Sumesh Somaroo, audit and assurance partner at BDO Durban.

trust deedTrusts are generally established by donors who donate their personal assets to the trust or sell their assets to the trust in order to reduce the value of their estate, thus reducing their estate duty liability upon death. Once this transaction is completed, the assets then belong to the trust and are under the control of the trustees.

The most common mistake that we see in practice is that the donor continues to control the asset with no input by the trustees. The donor continues to decide what each beneficiary receives as a distribution from the trust, as well as how and where to invest the trust assets. This casts doubt on the validity of the trust.

There are four other common mistakes around trusts:

  • In many cases, the trust does not keep a proper set of minutes of meetings nor of distributions declared.
  • The distribution decision is sometimes made after the trust’s year-end but is effective at the year-end.
  • Some trusts do not have a bank account and certain transactions are recorded via journal entries, with no movement of cash to or from the trust.
  • Although all trusts are regulated by a trust deed, not all decisions taken are in compliance with the trust deed.

Many trusts are discretionary trusts, which means that the trustees control the assets and income accruing to the trust. In a discretionary trust, the beneficiaries are only entitled to the assets and income of the trust once the trustees have distributed these assets and any income to the beneficiaries. Prior to the distribution, the assets and income remain in the trust, under the control of the trustees. All decisions taken by the trustees must be in the best interests of the beneficiaries.

The verification of trust tax returns by SARS is on the increase, so it’s important for people to get their trusts in order. Not only is SARS focusing more on trusts, but the tax return itself had become more detailed.

Tips to fix your trust

Here are seven tips to fix your trust:

  1. Have your trust deed scrutinised by a professional to ensure it is compliant with the Trust Property Control Act. It should clearly identify the donors, trustees and beneficiaries and it should be clear what decisions the trustees can make in terms of protecting and investing the assets of the trust.
  2. Ensure that your trust has at least one independent trustee.
  3. Make sure that the trustees comply with the trust deed. For example, if the trust deed says that annual financial statements must be prepared or that the statements need to be audited, then this must be done.
  4. Open a bank account for the trust.
  5. Ensure that the minutes of meetings are recorded, signed by all trustees and pasted into the minute book.
  6. Make sure that all resolutions for distributions, acquiring or disposing of assets are recorded in writing, signed by all trustees and pasted into the minute book.
  7. Repayment of loan accounts and capital injections into the trust should be supported with the flow of cash.

By following these basic steps, you will be able to demonstrate that you have a valid trust and that the trust is not merely an extension of your personal self or estate. This would also help secure assets from creditors.

It should be noted that the benefit of tax savings could in future be nullified pending some recommendations from the Davis Tax Committee which might affect trusts.

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